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13th THIRD CIRCULAR |
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FURTHER INFORMATION
Arrival in Edinburgh
There will be helpers in the arrivals areas of Edinburgh Airport on Sunday 9th July from 10 a.m. till 10 p.m. to greet participants and give them directions about reaching the conference accommodation at Pollock Halls of Residence (18 Holyrood Park Road, Edinburgh, EH16 5AY; tel. 0131 651 2189). Do make yourselves known to them (they will be displaying the conference name and logo), which will at the same time begin to introduce you to other participants. If you can inform us of your flight number and likely time of arrival, this would be helpful in ensuring that we do not miss anyone. In an emergency only ring the telephone number above (accommodation) or 07944706722 (conference) - but not after 10 p.m. or before 8.30 a.m.
For the benefit of those arriving outside this period, we add a note on travel from the airport. Lothian Bus's Airlink 100 service to the city centre leaves from stand 18, outside the UK arrivals hall, and operates 24 hours a day, with a frequency of 10 minutes through most of the day and 30 minutes at night and with a journey time of around half an hour. The price is £3 for a single ticket or £5 for a return and tickets can be bought on the bus. The terminus in Edinburgh is outside the main railway station (Waverley station) on Waverley Bridge and from there a taxi to Pollock Halls is the simplest method and will cost around £5, but you can also walk to Princes Street and catch a Lothian Buses service, no 30 or 33 (flat fare £1, ask for the Commonwealth Pool, with a frequency of around 20 minutes on Sundays and 10 minutes on weekdays). Alternatively, you could take a taxi direct from the airport to Pollock Halls at a cost of around £20 (plus a tip of around 10% of the fare). Please note that it is a legal requirement to use a seat-belt in taxis, as well as private cars. Those arriving by rail at Waverley station should similarly take a taxi to Pollock Halls.
Registration
On Sunday 9th July, participants should register at Pollock Halls at the conference registration desk in the Reception Centre from 2.00 p.m. and the initial welcome will be there in the Conservatory, John McIntyre Centre, from 7.00 p.m. There will be a further registration period on Monday 10th July from 8.45 to 9.30 in the David Hume Tower, before the start of the opening plenary session. Thereafter, it will be possible to register at the help desk which will be located somewhere in the public area of the David Hume Tower (but we should be grateful for advance warning of any later arrivals).
Pollock Halls
The accommodation booked for the conference is in various of the buildings on the Pollock Halls site and you will be given details on arrival. Please note that, since 26th March 2006, smoking is illegal in Scotland in most indoor places; this will apply not only to the whole of Pollock Halls but also to the conference venues in the David Hume Tower and the Adam Ferguson Building (and to all university buildings), to restaurants, cafés, hotels, public transport and virtually everything else. Basically, you may only smoke out of doors.
Pollock Halls will provide ample vegetarian options at breakfast. It will be necessary in terms of the catering for the conference dinner, to be informed of any special dietary requirements, as well as to know numbers of vegetarians; there was provision on the registration form for notifying such requirements but please inform us promptly, if you have not already done so. If anyone wishes to book dinner at Pollock Halls in the evening, you are welcome to do so on an individual basis but two weeks' notice is required (contact Edinburgh First <EdinburghFirst@ed.ac.uk>). Participants will no doubt generally prefer to make their own arrangements about both lunch and dinner and we will include a list of the many Indian and other restaurants close to the conference venue in the conference pack.
Comments on the provisional timetable
On Monday morning the opening plenary session (in DHT Lecture Theatre A) will start at 9.30. The timing of sessions on Tuesday to Thursday will be 9.00-12.30 and 2.00-5.30 (with a half-hour break for coffee or tea in the middle of each), but the timings on Monday afternoon and throughout Friday may be slightly different. The scheduling of the different sections to particular sessions is liable to alteration in the light of subsequent changes to numbers through cancellations by intending participants; we do emphasise therefore that it must be regarded as provisional, although we shall keep any changes to the minimum necessary.
We remind you that papers should be no more than 20 minutes in length and that the total time allowed for each paper is strictly limited to 30 minutes, including discussion. With the increased complexity introduced by a fifth parallel session, the need to keep precisely to time will be all the greater, if participants are to be able to move between sections without undue disruption to proceedings.
We also remind you that the word limit for abstracts is 400 words; we shall not print anything longer in the book of abstracts (to be included in the conference materials), so either participants should shorten any abstract exceeding that limit and send the revised version to the secretariat as soon as possible (we will endeavour to contact those involved but the responsibility remains theirs) or otherwise we will simply print the first part only of their abstract up to this limit. Although the final deadline for the submission of abstracts by invited participants is the end of May, we should be very grateful to receive them as soon as practicable.
Please let us know of any technical requirements that you have for the presentation of your paper. We will endeavour to provide such facilities and the more notice that we have the more likely we are to be able to do so, although we make no guarantees.
Book exhibition
A few Indological publishers will participate in the 13th WSC and will have displays in the foyer of the David Hume Tower. We will also provide a table there on which participants are encouraged to display their own recent publications (at their own risk).
Funding
Finally, in view of the large number of enquiries we have had regarding funding, we must repeat the statement made in the second circular: even chairpersons and invited speakers do not get their travel, accommodation or registration paid from the conference budget, but have to raise these funds from their own local sources. Indian scholars wishing to seek funding to enable them to participate in the 13th World Sanskri Conference are advised to apply to the University Grants Commission through the universities to which they are affiliated.
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